Last Updated: June 14, 2018
B. Information We Collect and How We Collect It
The information that we may collect from or about you broadly falls into the following categories:
- Information that you voluntarily provide to us, for example, your contact information, any grant applications you submit, and user-generated content.
- Information that we collect through your use of the Site, for example, account activity, data collected by the servers used to operate the Site (e.g., IP addresses), data collected by cookies, and data collected by analytics services.
C. We Collect Personal Information and Other Information that You Submit
Fluxx will collect all information and materials you submit in the course of submitting a grant application. To begin the grant application process, you must complete an eligibility checklist and request access to the Foundation’s online Grants Portal, which entails providing the Foundation with general information about the applicant organization (e.g., organization name, program description, amount requested, and other information). Information collected on full applications varies with the Foundation’s hierarchy of program categories, areas, and strategies but generally includes: your name, your contact information, the applicant organization’s name and contact information, the organization’s financial information including EIN for determining tax-exempt status and account information for receipt of grant funds, the organization’s purpose, a narrative that specifies the organization’s and program’s goals, how grant funds would be used, population served, and related information. In addition, certain documents, such as a board list, audited financial statements, form 990, agreement with fiscal sponsor, program budget, program intake form, participant knowledge tool, outcomes tool, and curriculum outline, and grant history may be required to be attached to the application. All information once collected by Fluxx through the Grants Portal will be shared with the Foundation and will be used by the Foundation in making grant determinations. Ultimate grant determinations are made by the Foundation.
Grant Reports. If you are awarded a grant by the Foundation, you may be required to provide periodic reports through the Site and the Grants Portal. Information collected on grant reports varies with each grant but generally includes: the purpose of the applicable program, anticipated and actual program outcomes, names of key organization personnel, a report on any unused portions of the grant, and a narrative on the grant and its impact. All grant report information once collected by Fluxx through the Grants Portal will be shared with the Foundation. The Foundation may use statements you provide in a grant report narrative on the impact of a grant.
Mailing Lists. If you sign up for our mailing lists or otherwise opt in to receive communications from us, you will need to submit your name and email address. We will use this information to provide you with promotional and other electronic communications regarding the Foundation. You may opt out of receiving promotional emails from us at any time by following the unsubscribe instructions contained in the applicable email.
D. Other Information We Collect
IP Addresses and Related Data. The servers used to operate and provide the Site may collect data pertaining to you and the equipment, software, and communication methods you use to access the Internet and the Site. This information includes the Internet protocol (IP) addresses assigned to the computers and other devices from which you access the Internet, your Internet service provider (ISP), your device ID number, your approximate geographic location, your Internet browser type, the pages you accessed on the Site, the websites you accessed before and after visiting the Site, the length of time you spend on the Site, date and time stamps, and clickstream data. We may use this information to administer the Site and the servers that host the Site, to generate statistical information, to monitor and analyze Site traffic and usage patterns, to monitor and prevent fraud, to investigate complaints and reported violations of our policies, and to improve the Site’s content and the products, services, materials, and other content that we describe or make available through the Site (see also how we use Google Analytics as described below). For security reasons and to confirm the integrity of the Site, We may combine this information with other Collected Information (including personal information), as well as with information we obtain from third parties. Our suppliers may collect information about your visits to the Site and other websites. Some of this information may be collected using cookies and similar tracking technologies as explained further below under “Cookies.”
E. How We Use and Share Collected Information
Security and Protection of Rights. We may use and share with third parties Collected Information to the extent permitted by applicable law, including, if it is reasonable to do so in our sole discretion, in the event of a subpoena, court order, law enforcement request, or other security issue. We use and share with third parties Collected Information if we believe doing so is necessary to operate the Site or to protect our rights or the rights of others. This includes disclosing information that is necessary to identify, contact, or bring legal action in the event of a violation of our contracts, policies, or procedures.
Evaluation and Improvement of the Site, User Demographics, and Aggregation. We may use and disclose Collected Information: to analyze, develop, and improve the content, materials, products, and services that we make available (including the Site); to inform fundraising, marketing, and communication plans and strategies; to understand the Site’s demographics and user preferences; and to evaluate Site user needs and customize Site content, promotional emails, and users’ browsing experience. We may aggregate personal information and other Collected Information, either alone or with other data, to create aggregate data on Site users that describes the habits, usage patterns, and demographics of users as a group but does not reveal the identity of individual users. We may use aggregate data to understand the needs of Site users, to determine Site user demographics and usage patterns, to determine what kinds of products and services we can provide, and to improve and enrich our products, services, and the Site.
F. Third-Party Websites and Services
G. Information Security
H. Access to Your Personal Information
If you wish to access or update your personal information as it exists in our records, please visit the account you have created for yourself on the Site (if applicable) or contact us by email at firstname.lastname@example.org or by mail at Polk Bros. Foundation, 20 West Kinzie Street, Suite 1110, Chicago, Illinois, 60654.
I. Access by Children
The Site is not directed toward children under 13 years of age and the Foundation does not knowingly collect or use information from children under 13 through the Site.
J. Site Access From Outside the United States
If you are visiting the Site from outside the United States, please be aware that your information may be transferred to, stored in, and processed in the United States, where our and our suppliers’ servers and central databases are located and operated. The data protection and other laws of the United States might not be comprehensive as those in the country from which you are accessing the Site or otherwise deemed adequate, but please be assured that we take steps to protect your privacy as set forth above.
K. Contact Us